Learning how to develop organizational skills can boost your career. After all, if you’re an organized worker, you can get more done in less time.
Set up your filing system
You need to make becoming and staying organized easy. If it isn’t easy, then it becomes more likely for you to regress. So, you need to have your equipment available and easily accessible. You need to know how to use the equipment, so it becomes a habit.
The specific tools vary from person to person. But all people will need some sort of filing system to begin with. You need to be able to access hard or soft copies of documents quickly. This means that each type of document needs a particular place for storage.
Practice setting priorities
The fact of the matter is that there are only 24 hours in a day. It is impossible to get everything done in that span of time. It’s just not humanly possible, given the nature of work today. So one key ability is the ability to make choices about what to tackle first.
Judging whether to do something ahead of another task will depend on specific factors. When is the deadline for turning it in? How complicated is the assignment? You need a system for quickly making these choices so that you don’t get stuck.
Ease into it
Don’t sabotage your chances by trying to organize everything all at once. If you try to do this, you can unnecessarily overwhelm yourself. It won’t impress others if you tackle this huge task but fail in the process. So start with bite-sized chunks which are doable and can give you momentum.
Prioritize, and determine where you can experience the greatest impact from organization. Then, focus on that one area until you are satisfied that it is sufficiently done. For example, you might choose to focus on fixing the contents of your filing cabinet. If you do, keep on working at it without distractions until it’s done.
Edit things down
The pace of work in today’s offices can be hectic and everyday work piles up. This becomes obvious when you enter the offices of many employees. There are literally piles of paperwork on people’s desks, waiting to be addressed. And the same is true electronically in email inboxes.
One way to get a handle on this flood of work is to edit down. As soon as a document enters your in tray, or your inbox, study it quickly. If you can, decide immediately what needs to be done with it. If it can be delegated or disposed of, then do this.
Don’t let things hang around in your office or computer which shouldn’t be there. They take up space, not just physically or electronically, but in your mind. If you’re able to move things out quickly, there’s less clutter and distraction. You can focus more on what’s important.
These are just some of the tips for becoming a more organized worker. Consider them and see how you can apply them. Even one or two tips applied to your day, could make a huge difference.