All people need to learn how to manage and organize their time. That’s because we only have a limited amount of it to get things done.
Keep a written schedule
Too many people try to make it through the day without a game plan. This is a recipe for potential failure. This is especially true once the day starts, and people, email messages and documents arrive. It can get chaotic quickly so you need something to help you navigate.
It can’t just be a schedule in your head. You need something that you can look at and refer to. You need a document, whether paper or electronic, which can remind you of upcoming tasks. You need to track, not just today, but even next month or next year.
Don’t just start planning your day during the day itself. That’s already going to be too late. One thing you can do is spend the previous evening planning for the next day. This can help you visualize and prepare mentally for the next day’s schedule.
Anticipation is also important so you can plan your day efficiently. If you’re going to be at the supermarket anyway, buy what needs to be bought. If you’ll be driving near the post office, load the package you plan to send. Avoid two trips when one can be enough.
Learn when you’re most productive
We all have our differences as human beings. Some people are more alert in the early morning. Others can barely get up before noon. Take note of this and use it to your advantage.
Keep track of your own cycles and find out when you’re most efficient. Then, schedule your more difficult or brain-heavy tasks during these times. Those other tasks which are more repetitive or manual, can be scheduled for other times. Know when you’re at your peak and ensure you maximize this period of greater performance.
Work on bite-sized chunks
A particular assignment can seem overwhelming because of its complexity. This may intimidate you and cause you to procrastinate. Don’t let this happen. Don’t let this fear of difficulty bring your efficiency to a grinding halt.
Instead, cut the task down to manageable portions. It won’t seem as intimidating if the next step is just a basic phone call. Do this for any assignment which seems too large or too complex. Once the first task is done, move on to the next one, and so on.
Time is something we all chase throughout the day. By considering these tips, you can make time more of an ally instead of an enemy.