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How to Train Someone to Do Your Job

How to Train Someone to Do Your JobThere are certain times that the amount of work at hand is just too much for just one person. There are also other times that you get a promotion and there are things that you have left behind. This entails that you need to train another person to replace you. Finding someone to replace you may not be the easiest thing to do, let alone train them to become as efficient as you are. So, what do you do? Here are some suggestions on how you can help train someone to do the job for you:

Choose the right trainee

In choosing the right trainee who can do the job for you, always choose the trainee with the right attitude. Hire a trainee that exudes a positive attitude and good character. Not only will it be an asset later on, it will become the core character of every employee in the office. Getting the right trainee for the job is just like getting yourself back to where you have just started.

Enforce positive attitude

Talk to your trainee that the job will require him to work hard. It might look difficult at first but as time goes on, the trainee will be able to adapt well with the routines in the office. Try to reinforce positive attitude in your new trainee. Try to talk to the trainee not to get overwhelmed by the heavy flow of work, the stress that it brings, as well as other negative aspects inside the office.

Take notes

As you guide your trainee with how the work is done inside your office, allow your trainee to take notes. This will help him be able to cope with the job being presented. While you communicate with your trainee, you also need to form a mental note as well. This will come in handy later as you begin assessing your trainee.


Once the week is done, allow yourself to sit down and assess your trainee both in a professional and personal way. Try to enumerate the strengths and weaknesses of the trainee and provide ways on how he can improve through your experience. Make sure that you talk to your trainee about this in a very professional way. Apply what you have learned through years of experience and let your trainee know that it is okay to make mistake for now.

Just as you were starting a few years ago with the position, the trainee will be very anxious and can have the tendency to slip up with the tasks. Remind the trainee that it is best to make mistakes early than do them when they are fully hired where the stakes are higher. Be supportive of your trainee and talk to them as often as you can.